Ludlow Infant Academy

Learning and Caring Together

Ludlow Infant Academy
Ludlow Road, Woolston
Southampton, SO19 2EU

T: 02380 433422

Ludlow Infant Academy Policies



We are an inclusive school and welcome all applications. We have a defined priority admission area but there is no guarantee of a place for children living within this area. We will admit from outside this area if there are spaces available.Please click the links below to view our Admissions Policies:

For current in year admissions, please see our 2019/2020 policy. Policy for Admissions 2019/2020 or go to Southampton City Council Admission team.

Admissions forms are also available from the school office.

Ludlow Infant Academy are now consulting on their admissions policy for 2020.  If you have any comments on the policy please email them to the school’s admissions consultant, Mrs Jo Glenton, at the following email address: This email address is being protected from spambots. You need JavaScript enabled to view  Alternatively you can send your comments into the school office marked for the attention of Mrs Jo Glenton.  The consultation will close on 31st January 2019.

Policy for Admissions 2020/2021

Policy for Admissions 2021/2022

Policy for Attendance

We aim for an environment which enables and encourages all members of our school community to aspire to excellence. For our children to gain the greatest benefit from their education, it is vital that they attend regularly and on time, unless the reason for absence is unavoidable. Regular attendance at the school is a legal responsibility. Poor punctuality is not acceptable. Creating a pattern of regular attendance is the joint responsibility of parents, pupils and staff. There is an expectation that over the course of an academic year, a child’s attendance will be 96% or more. Please click here to view/download our Policy for Attendance

Behaviour Policy

“Pupils display a thirst for knowledge and understanding and a love of learning. This has a very strong impact on learning in lessons” OFSTED
At Ludlow Infant Academy we expect pupil behaviour to be impeccable. Pupils’ pride in the school should be shown by their excellent conduct, manners and punctuality.Please click here to view/download our Behaviour Policy


At Ludlow Infant Academy we aim to produce a safe and secure environment where all can learn and teach without anxiety. Staff, children, parents and governors at this school, work together to create a happy, caring and safe environment where bullying is not tolerated. Please click here to view/download our Anit Bullying Policy

Special Educational Needs (SEN)

At Ludlow Infant Academy we are fully committed to promoting inclusion for all children, whatever their age, ability, gender, race or background.

Please click here to view/download Ludlow Infant Academy policy for special educational needs.

SEN Information Report

Ludlow Infant Academy SEN Information Report should be read in conjunction with our Local Offer, which is published on the school website  Please click here to view/download our SEN Information Report

For Southampton City Council SEND Local Offer Please click here.

Compliments, Concerns and Complaints

Everyone likes compliments and we are no different. Please let us know when you like what we are doing or think that something has gone well.

There will be times when you have concerns, please talk to us and let us know. Your child’s Classteacher will probably be able to help with most concerns and if they can’t will know where to direct you. Your concerns will be investigated and we will give you a response explaining how the situation is being remedied. If the problem is still not solved please ask to see the Deputy Headteacher or the Headteacher. We will always try to solve issues although you must realise that no school can be organised to meet the needs and wishes of every child and parent! If you still feel the matter is unresolved please follow our complaints proceedure.Please click here to view/download our Policy for Complaints

Disability and Equality

We believe that the Equality Act provides a framework to support our commitment to valuing diversity, tackling discrimination, promoting equality and fostering good relationships between people. It also ensures that we continue to tackle issues of disadvantage and underachievement of different groups.   Please click here to view/download full Hamwic Disability and Equality policy

Please click here to view the school Equalities plan and objectives

Local Offer for Special Educational Needs and Disability (SEND)

We ensure we fulfil our duties to identify, assess and make provision for children with Special Educational Needs and Disability (SEND) according to the statutory guidance from the Department of Education, included in the SEND Code of Practice. Please click here to view/download our SEND policy

Working With Separated Families

The policy aims to show how staff at Ludlow Infant Academy will continue to work with families, in the best interests of children, after parents separate.
Schools have a legal duty to work in partnership with families and to involve all those with parental responsibility in their child’s education

Please click here to view/download our Working With Separated Families policy

First Aid and Medical Conditions

Ludlow Infant Academy is an inclusive community that aims to support and welcome all pupils. We aim to provide every pupil with equal opportunities in line with our Whole School Equality and Access policy, giving every member of the Academy community an equal opportunity to succeed and achieve. This includes pupils with medical conditions. A medical condition if properly supervised and supported should not limit a pupil’s access to education.Please click here to view/download full policy

Health and Safety

The Board of Directors of Hamwic Education Trust recognises that under the Health and Safety at Work Act 1974 it has a duty to ensure, so far as is reasonably practicable, the safety, health and welfare of all persons affected by its activities, and accepts that it has a responsibility to take all reasonably practicable steps to secure the health and safety of pupils, staff and others using Hamwic Education Trust premises or participating in sponsored activities. It believes that the prevention of accidents, injury or loss is not only essential to the efficient operation of Hamwic Education Trust but is also an essential aspect of the education of its pupils. Please click here to view/download the Hamwic Trust Health and Safety policy

Please click here to view/download the Ludlow Infant Academy Health and Safety policy

Ethos of Health and safety and Lifelong Learning

Teaching and empowering students with life skills using health and safety as a tool and not as an excuse:

At Ludlow Infant Academy we endeavour to teach not only a challenging curriculum to stretch your child’s mind, but also to present them with a challenging physical environment and activities to enable them to grow and be self-aware. Please click here to view/download a copy of the full ethos.

Sex and Relationships


What is Sex and Relationship Education ?

It is lifelong learning about physical, moral and emotional development. It is about the understanding of the importance of family life, stable and loving relationships, respect, love and care. It is also about the teaching of sex, sexuality and sexual health. It is not about the promotion of sexual orientation or sexual activity – this would be inappropriate teaching. Clearly the teaching of all the above is tailored to the age and the physical and emotional maturity of the children. As an Infant Academy we will be teaching the very early stages of sex and relationship education. Please click here to view/download the Sex and Relationships policy

Policy for Charging and Remissions

Ludlow Infant Academy understands the requirement placed on Governors with regard to charging for academy activities and the Charging and Remissions Policy is available on the link below. 

Please click here to view/download our Policy for Charging and Remissions

Policy for Foundation Stage

We believe that children learn in a caring environment where they feel happy, relaxed and secure, and they are encouraged in decision making promoting independence. The curriculum is planned to incorporate the needs of all pupils taking into account their ability, ethnicity and backgrounds.

Please click here to view/download our Policy for Foundation Stage

Policy for Child Initiated Learning

In this policy “Child Initiated Learning” occurs when the child makes choices and decisions from a wide range of opportunities on offer within a safe and encouraging environment. “Play is the principle means of learning in childhood.” Plowden Report 1967.

At Ludlow Infant Academy we believe that “play underpins all development and learning for young children.” (Development Matters Early Years Foundation Stage DFES 2012) It helps children develop socially, emotionally, intellectually, creatively and physically.

Please click here to view/download our Policy for Child Initiated Learning

Policy for Exclusions

At Ludlow Infant Academy exclusions are used as a last resort and each case is treated on its’ own merit and will be treated equally.

Please click here to view/download our Policy for Exclusions

Data Protection

The General Data Protection Regulation (GDPR) 2018 is the regulation that protects personal privacy and upholds individual’s rights. It applies to anyone who handles or has access to people’s personal data.
This policy is intended to ensure that personal information is dealt with properly and securely and in accordance with the GDPR 2018 and other related legislation. It will apply to information regardless of the way it is used, recorded and stored and whether it is held in paper files or electronically. Please click here to view/download our Data Protection Policy

Privacy Notice - Pupils: Please click here to view/download our Privacy Notice - Pupils

Privacy Notice - Staff: Please click here to view/download our Privacy Notice - Staff


The Staff and Governors of Ludlow Infant Academy seek to run all aspects of Academy business and activity with full regard for high standards of conduct and integrity. In the event that members of the Academy staff, parents, governors or the Academy community at large become aware of activities which give cause for concern, Ludlow Infant Academy has established the following whistleblowing policy, or code of practice, which acts as a framework to allow concerns to be raised confidentially and provides for a thorough and appropriate investigation of the matter to bring it to a satisfactory conclusion. Please click here to view/download our Policy for Whistleblowing

Ludlow Infant Academy Code of Conduct for all School Staff

As part of induction and safer recruitment processes, it is now an expectation that schools should have a code of conduct, incorporating safeguarding issues amongst others. This code of conduct will form part of our Safer Recruitment procedures and induction programme. Please click here to view/download our full Staff Code of Conduct Policy


Managing Allegations of Abuse Against Staff

This policy sets out the approach that will be taken within Hamwic Education Trust to deal with allegations of abuse made against staff. This policy applies to all employees of Hamwic Education Trust, whether school based or part of the Managed Services team, and any other people working within our schools, including agency/supply staff and volunteers and Governors

The DfE guidance is comprehensive and statutory, and Hamwic Education Trust expects that its schools will follow this guidance in any cases that arise, to ensure that its duty of care to both its employees and to children are met. Please click here to view/download our Managing Allegations of Abuse Against Staff Policy

Freedom of Information

The Freedom of Information Act 2000 (the "Act") makes it a legal requirement for any public authority including schools to produce a publication scheme and to provide guidance for any information requests made under the Act.
The Act gives legal rights to any person wishing to access information held by the Hamwic Trust or any Trust within it including the Jefferys Education Trust and Hillary Trust, as well as the Hamwic Education Trust (together the “Trust”). We have a duty to provide advice and guidance to anyone requesting information. Please click here to view/download our Freedom of Information Policy.


Guidance for Schools on Visitor Conduct

This guidance aims to assist School Leaders in dealing with behaviour from visitors that raises cause for concern. In particular, the guidance deals with situations where visitors are being threatening, abusive or aggressive towards others members of the school community. Such behaviour will not be tolerated. Staff and pupils have a right to expect their school to be a safe place in which to work and learn. Please click here to view/download our Guidance for Schools on Visitors Conduct policy.


Feedback policy


At Ludlow Infant Academy we believe that effective feedback will:

 Benefit pupils
 Support teacher judgements
 Be helpful to parents

Please click here to view/download our Feedback Policy

Policy for Emergency Closure

It may be necessary to close our school for a variety of reasons including; severe weather, transport disruption, or accomodation problems. Please click here to view our Policy for Emergency Closures


Should you require a paper copy of any of these documents please contact the school office who will be happy to provide you with one.